Campus France is the national agency responsible for promoting French higher education internationally and facilitating the mobility of international students and researchers to France. The organization manages scholarship programs, coordinates an alumni network, and supports institutions in welcoming international talent.
To achieve its mission, Campus France organizes multiple events throughout the year, such as the Campus France Meetings, which connect French higher education institutions with diplomatic representatives and partners. Another key event is "Tu maestría en Francia", held annually in Mexico, offering students an opportunity to explore study options with an enhanced online experience. Additionally, France Alumni Day celebrates the global community of students who have studied in France.
Since 2018, Campus France has partnered with Eventtia, first using it for the Research and Innovation Conference. The agency now relies on Eventtia for around ten events per year, benefiting from its flexible registration system, event pages, and networking features.
The Challenges When spreadsheets became the enemy
Before partnering with Eventtia, Campus France faced several challenges in organizing its events.
Their teams relied on Excel files and a mix of inadequate tools, making event management a meticulous, repetitive, and inefficient process. These methods were not user friendly for organizers, registrants, or attendees, leading to difficulties in handling registrations, tracking participants, and ensuring smooth event execution.
The lack of a dedicated event management solution also meant limited flexibility and customization, requiring manual efforts for coordination.
As a result, the process was time-consuming and prone to errors, preventing Campus France from delivering a seamless experience for both their team and participants.
"My colleagues were organizing events using Excel files or a few other tools. Managing information and providing a smooth event experience was extremely difficult."
Pierre Boucher de Crèvecœur
IT project manager at Campus France
The Solution A comprehensive platform that just works
Back in 2018, Campus France started using Eventtia for their Research and Innovation Conference. One event turned into many, and soon enough, Eventtia was a core part of their event strategy.
Why make the switch? Three main reasons kept coming up:
1. Easy, controlled registration: No more chaotic sign-ups and lost attendee lists. Everything stays neat, and organizers can tweak registration forms as needed.
2. Professional event pages: Quick to set up, easy to share, and aligned with the Campus France brand.
3. Flexible management: The platform adapts to different event types, seminars, conferences, networking sessions, and beyond.
And if that weren't enough, they noticed a big cost benefit compared to their previous tool. For a government agency aiming to stretch its resources without compromising quality, that mattered a lot.
"We love Eventtia for numorous reasons. The first one being the ease of configuring and managing our events as a team."
Pierre Boucher de Crèvecœur
IT project manager at Campus France
The Results From juggling spreadsheets to curating seamless events
Since partnering with Eventtia, Campus France has experienced significant improvements in its event management processes.
The platform has provided greater flexibility, ease of configuration, and control, allowing their team to efficiently manage events without relying on outdated and cumbersome tools like Excel.
The professional event pages created through Eventtia have enhanced the image of their events, offering a more polished and engaging experience for participants.
Finally, the customer support from Eventtia has also been a key advantage, providing quick and effective assistance when needed.
Overall, Campus France has seen a more organized, professional, and user-friendly approach to event management, enabling them to host around ten events per year with greater efficiency and impact.
"Eventtia is adapted to our needs and to the size of our structure and events. It's also a tool that covers all our needs."
Pierre Boucher de Crèvecœur
IT project manager at Campus France
The Bigger Picture: Strengthening global connections
Campus France event powered by Eventtia.
By leveraging Eventtia's platform, Campus France has fundamentally transformed its global event management.
This strategic partnership has not only streamlined operations, but also significantly strengthened connections with partners and audiences across the globe, all while reinforcing the core values of the Campus France brand.
With this unified system, Campus France is poised for continued success as it expands its event strategy worldwide, demonstrating the powerful synergy of collaboration and cutting-edge technology.
